Welcome to Power Play’s Exhibitor/Vendor Info Page

Get the Buzz on All Things Electric ⚡️⚡️

Sunday, July 28, 2024
Noon to 4:00 p.m.
Victoria Scottish Community Centre,
1803 Admirals Road, View Royal

Welcome to Power Play, a free all-ages event coming to the Victoria Scottish Community Centre and their beautiful 3-acre waterfront property in View Royal, which is also home to Craigflower Manor National Historic Site, the oldest Scottish-built farmhouse in British Columbia. We’re excited to be producing this summer pop-up afternoon event in collaboration with the Capital Regional District, South Island Climate Action Network, and View Royal Climate Coalition, with financial support from the Town of View Royal, Vancity, and others.

Learning to live more sustainably can be a lot of fun and ReImagine West Shore plans to take full advantage of this terrific location to produce a fun family event with entertainment, food, as well as exhibitors and activities both indoors and outdoors. We’re promoting sustainable living and showcasing the latest in electric⚡️!

Join the Power Play 2024 Team as an Exhibitor/Vendor.

 

What to expect as an Exhibitor/Vendor

The Victoria Scottish Centre’s circular main hall with its sprung dance floor will provide the focal point for Product/Service Exhibitors and various Community Groups  indoors. Electric Transportation Exhibitors (EVs and E-Bikes), Live Entertainment, Food Vendors, Artisans/Makers, and our Kid Zone will be located on the Centre’s historic grounds along with our Power Chef 2024 Cooking Challenge, which will see Colwood Mayor Doug Kobayashi facing off versus View Royal Mayor Sid Tobias on induction cooktops! Flavour will be king as these two battle for big-time bragging rights and the 1st West Shore Power Chef Trophy!

We are looking for Exhibitors/Vendors to showcase:

  • Electric Vehicles
  • E-Bikes (including Cargo Bikes)
  • Heat Pumps
  • Induction Cooking
  • Solar & Wind Power
  • Energy Rebates
  • Battery Storage Systems
  • Electric Yard and Garden Tools, Electric & Solar BBQs
  • Local government clean energy initiatives and other climate action adaptations and innovations.
  • Community Groups focused on sustainable living.
  • Artisans/Makers which embody the circular economy with original, locally handcrafted items created from sustainable or recycled/repurposed materials.
  • Food vendors featuring local summertime flavours.

If you are interested in exhibiting or vending, please continue reading and complete the Exhibitor/Vendor Application Form which applies to you. This event seeks to promote local products, reduce waste, support energy conservation, green transportation, and model a circular economy.

Exhibitor/Vendor Information

EXHIBIT SCHEDULE

SUNDAY, JULY 28, 2024
Check-in/Set-up: 10:00 to 11:45 a.m.
Open to the Public: NOON to 4:00 p.m.
Exhibitor Take-down: 4:00 to 5:00 p.m.

EXHIBITOR/VENDOR CATEGORIES & FEES

Commercial Product/Service Exhibitors – Showcasing the latest electrified solutions to heating/cooling our homes, cooking our food, generating and storing power, moving us around, etc. Fee: $50 donation to ReImagine West Shore | Application Deadline: FRIDAY, JULY 5, 2024

Local Food Vendors – July should offer some fabulous local ingredients to inform the flavour possibilities, so we’re looking for delicious and healthy family-friendly food and beverage options which don’t require you to use a fossil-fuel heat source on-site … i.e. a portable induction cooktop running off a battery power supply is allowed, while a gas, propane, or charcoal BBQ is not. Food trucks operating a fossil-free fuel source are also encouraged to apply. Fee: $25 donation to ReImagine West Shore | Application Deadline: FRIDAY, JULY 5, 2024

Local Artisan/Maker Vendors – We are looking for a few artisan/maker exhibitors who embody the circular economy with original, locally handcrafted items created from sustainable or recycled/repurposed materials – and if you’ve got a green energy ⚡️ angle, even better! – Fee: $25 donation to ReImagine West Shore | Application Deadline: FRIDAY, JULY 5, 2024

Non-Profit Community Group Exhibitors – We invite other community groups focused on sustainable living to join ReImagine West Shore and our event partners, Capital Regional District, View Royal Climate Coalition, and South Island Climate Action Network in taking part in Power Play, but space is limited, and all applicants will be juried. Fee: FREE | Application Deadline: MONDAY, JULY 15, 2024

BOOTH INFORMATION

Exhibitors are required to supervise their own space during the event. There are no reserved spaces. Our event site layout is pre-planned and pre-designated at the discretion of ReImagine West Shore.

Commercial Product/Service Exhibitors AND Non-Profit Community Groups – Will be located inside the circular main hall of the Victoria Scottish Centre:

  • 12’ x 12’ display space
  • Two (2) 8’ tables and two (2) chairs. PLEASE NOTE: Indoor Exhibitors MUST use the tables and chairs provided by the Centre, which are specially outfitted with feet that won’t scratch their sprung dance floor. Heavy items should not be placed directly on this floor (please ask if you’re unsure about your exhibit). Outdoor spaces are available for larger exhibits.
  • If your exhibit requires power, you must bring your own CSA-approved extension cords.

Local Food and Artisan/Maker Exhibitors – Will be located outdoors on the waterfront grounds of historic Craigflower Manor:

  • 10’ by 10’ site or food truck spot (only 3 food trucks/mobile concessions will be accepted for this event)
  • Outdoor Exhibitors must provide their own pop-up structure and are asked to have concrete/sand/water weights to secure the structure against weather (staking is not permitted unless by special arrangement with event organizers). The Scottish Centre’s tables and chairs are not available for use outdoors, so outdoor exhibitors will be required to provide their own tables and chairs.
  • Grid power is not available outdoors, so if you require power, it must be provided by a fossil fuel-free source. Battery power is permitted.

Event Details

EXHIBIT SCHEDULE

SUNDAY, JULY 28, 2024
Check-in/Set-up: 10:00 to 11:45 a.m.
Open to the Public: NOON to 4:00 p.m.
Exhibitor Take-down: 4:00 to 5:00 p.m.

On event day, Exhibitors/Vendors will be asked to check-in with the Exhibit Coordinator for your package and assigned spot. All booths must be set up by 11:45 a.m. and all vehicles must be parked per the Exhibit Coordinator’s direction.

ACCESSING THE SITE ON EVENT DAY: You will receive load-in instructions prior to event day, which will vary depending on whether you are an Indoor or Outdoor Exhibitor.

Power Play Exhibitor/Vendor Question

9 + 14 =

EXHIBITOR/VENDOR RULES & REGULATIONS:

Please review thoroughly. All Policies are subject to change to comply with government health orders.
Application Forms appear at the bottom.

All Power Play Exhibitors/Vendors agree to abide by the following:

Insurance: ReImagine West Shore’s event insurance only covers the event site; therefore, a minimum of $2 million liability insurance is mandatory for all Commercial Exhibitors, Food Vendors, Sellers of Body Care Products, certain Service Providers and vendors operating a Food Truck/Cart or Concession.

Health & Safety: ReImagine West Shore Community Society adheres to evolving BC Provincial Health Authority and Island Health Authority guidelines and recommendations. We are committed to the health and safety of all our event participants.

Communicable Disease Policy: Exposure to a communicable disease is an inherent risk in any public location where people gather, and we cannot guarantee you will not be exposed during your visit. ReImagine West Shore will adhere to any Public Health Orders laid out by the Provincial Health Office at the time of this event.

Photos for Commercial Product/Service Exhibitors, Local Food & Artisan/Maker Exhibitors: A total of 4 high quality photos is required with your application – 3 of your products plus 1 of your booth/food truck/cart or concession (specifically noting your serving sides and location of the tongue for set-up). These photos must be saved in jpeg or png (.jpg .png) format and able to be enlarged without becoming blurry (min 500KB).

Makers/Sellers of Body Care Products: Must provide Health Canada Cosmetic Product Numbers, which correspond with the products included in their application.

Food Vendors: Food Vendors are required to submit a full menu with pricing and may only sell menu items listed with their application. No alcoholic beverage vendors are permitted at this event. Please refer to the Island Health Authority Manual before completing your application form. If you have any questions regarding which category you fall under or what is required by Island Health, please contact them directly at 250 519 3401 or email gateway_office@islandhealth.ca  Website: https://www.islandhealth.ca/learn-about-health/food-safety/food-safety

Service Providers: Must provide a copy of your current Professional Certification (if applicable).

Non-Profit/Community Groups: A Certificate of Insurance may be required depending on the nature of your group and its exhibit.

Extreme Weather Considerations: There will be no refunds of the booth due to weather conditions. In the case of extreme weather conditions no one shall tear down their booth without consent of the Exhibit Coordinator.

Environmental Considerations: ReImagine West Shore aims to model sustainable living behaviours through public events like Power Play, so this event will include composting and a policy of no single use water bottles. Fundamental to our approach is the use of compostable plates, cutlery, napkins, straws, and cups. The use of Styrofoam and non-compostable packaging, such as aluminium foil is not acceptable. Single serving condiment packages are to be avoided to prevent contamination of the compost.

To facilitate these sustainability objectives, all materials must be CERTIFIED COMPOSTABLE, NOT BIODEGRADABLE OR RECYCLABLE. There are several suppliers who can provide this type of material to you if you haven’t already shifted to more sustainable practices.

  • Some typical certifications for compostable materials include:
  • BPI
  • ASTM D6400 or D6868
  • CAN/BNG 0017-088 or EN 13432
  • OK Compost

All Exhibitors will be given a brief introduction to the event’s waste stream process. The following receptables will be provided for your use:

 

  1. COMPOST – smaller containers will be located between vendors for their use. These will then be transferred to a large bin for transport off site.
  2. RECYCLABLES – These must be kept separate and transferred to one of our waste stations for pick-up by our Environment Crew. Items for recycling must be cleaned prior to being placed in the recyclable receptables, non-cleaned items are considered as contaminants and will have the recyclables rejected by our service provider. Clean cardboard will be collected separately.
  3. RETURNABLES for Deposit – These must be kept separate and transferred to one of our waste stations for pick-up by our Environment Crew.
  4. GARBAGE – Any material not fitting the above criteria.